OFFICE ORDER -APPELLATE 30.05.2023
CERTIFIED STATEMENT FOR THE MONTH OF MAY 2023
PROACTIVE DISCLOSURE UNDER SECTION 4 OF THE RTI ACT
EMPLOYEE LIST OF IRRIGATION DEPARTMENT
MANUAL OF IRRIGATION & FLOOD CONTROL DEPARTMENT WITH
REFERENCE TO SECTION 4(1)(a)(b) (b)(c) & (d) (c) & (d) OF RIGHT TO INFORMATION
4.(1)(a)(i) PARTICULARS OF ORGANISATION The history of irrigation in Sikkim dates back to the ancient times when first paddy cultivation started in the State. However, the modern system of irrigation commenced with the construction of minor irrigation projects in the State since 1976 with the objective of providing assured irrigation system to the farmers. This task was initially taken up by then Panchayat & Rural Works Department. It was only in 1986 a separate Department of Irrigation & Flood Control was created with specific mandate to look after the entire irrigation activities and flood control as well as related anti-erosion works in the State. Sikkim, being a mountainous State and because of its geophysical conditions, major and medium irrigation projects are not feasible in the State. In consequence, the Department is organized to associate mainly with minor irrigation projects catering to culturable command area of less than 30 hectares in general, command area development programme in smaller patches, ‘jhora’ (stream/streamlet) training works, anti-erosion works, flood control in catchment areas and river training projects. The prime objective of the Department is to extend irrigation facility to maximum number of farming families to maximize agriculture production as well as to undertake critical flood control measures through river/rivulet/stream/jhora training and anti-erosion works.
4.(1)(b)(ii) POWERS AND DUTIES OF CHARGES The powers and kind of charges of the various posts in the Department are as follows. 1. Secretary/PCE -cum- Secretary: Overall Controlling Authority & Head of Department 2. Chief Engineer: Head of Office 3. Additional Chief Engineer: Controlling Circle & Sectional Heads 4. Superintending Engineers: Controlling Circles 5. Joint Secretary: Controlling Administrative Section 6. Divisional Engineers: Controlling Divisions/Section 7. Senior Accounts Officer: Controlling Accounts Section 8. Deputy Director: Controlling Statistical & Monitoring Cell 9. Assistant Engineers: Controlling Sub-Divisions 10. Junior Engineers: Controlling Blocks / Assisting Assistant Engineers.
4.(1)(b)(iii) PROCEDURES FOLLOWED IN DECISION MAKING The Secretary or Principal Chief Engineer -cum- Secretary is the Head of Department and Chief Engineer is the Head of Office at Headquarter level and Divisional Engineers are the Heads of Office for respective Divisions. The procedures followed in decision making, including channels of supervision and accountability, are governed by the Sikkim Service Rules, Sikkim Financial Rules and Sikkim Public Works Department Code and Manual.
4.(1)(b)(iv) NORMS FOR DISCHARGE OF ITS FUNCTIONS The norms set for discharge of functions are in accordance to the Sikkim Service Rules, Sikkim Financial Rules and Sikkim Public Works Department Code and Manual.
4.(1)(b)(v) RULES, REGULATIONS, INSTRUCTIONS, MANUALS & RECORDS The rules, regulations, instructions, manuals and records, held by the Department or under its control or used by its employees for discharging its functions are the Sikkim Service Rules, Sikkim Financial Rules and Sikkim Public Works Department Code and Manual.
4.(1)(b)(vi) CATEGORIES OF DOCUMENTS The categories of documents that are held by the Department or under its control are administrative (for e.g., Personal Files, Circulars, Notifications, Office Orders, etc.), financial (for e.g., Cash Book, Salary Audit Register, Bill Register, etc.), technical (Detailed Project Reports, Project Estimates, Census/Statistics, etc.), developmental (for e.g., Stock Register, Issue Register, Progress Reports, Monitoring & Evaluation Reports, etc.), legislative and others, all based on the provisions of Sikkim Service Rules, Sikkim Financial Rules and Sikkim Public Works Department Code and Manual. 3
4.(1)(b)(vii) FORMULATION OF POLICY AND IMPLEMENTATION The formulation of policy is government by the Sikkim Legislative Assembly and the State Planning Commission. The implementation would be as per the Sikkim Service Rules, Sikkim Financial Rules and Sikkim Public Works Department Code and Manual.
4.(1)(b)(viii) BOARDS, COUNCILS, COMMITTEES & OTHER BODIES The Department has constituted a Technical Advisory Committee, headed by Chief Secretary. The meetings of the Committee are not open to the public, but the minutes of such meetings are accessible for public
4.(1)(b)(ix) DIRECTORY OF OFFICERS & EMPLOYEES The Directory of Officers and employees of the Irrigation & Flood Control Department is enclosed at Annexure I(a), Annexure I(b) and Annexure I(c).
4.(1)(b)(x) MONTHLY REMUNERATION OF OFFICERS & EMPLOYEES The monthly remuneration received by each of Department’s Officers and employees is enclosed at Annexure II(a), Annexure II(b) and Annexure II(c). The system of compensation is as per the Sikkim Government Service Rules and Sikkim Financial Rules
4.(1)(b)(xi) BUDGET ALLOCATION, EXPENDITURES & DISBURSEMENTS The Budget allocation is in accordance to Government of Sikkim Demand For Grants for each financial year. The proposed expenditures are as per the Department’s Annual Plan and Non-Plan Estimates. The disbursements are made in accordance to the Sikkim Financial
Rules. 44. (1) (b) (xii) SUBSIDY PROGRAMMES. The Department does not have any subsidy programmes at present.
4.(1)(b)(xiii) RECIPIENTS OF CONCESSIONS, PERMITS, ETC. The Department is not exclusively mandated for providing any concessions, permits and authorizations.
4.(1)(b)(xiv) INFORMATION REDUCED IN ELECTRONIC FORM The information, available to or held by the Department, reduced in an electronic form, does not exist.
4.(1)(b)(xv) PUBLIC FACILITIES FOR OBTAINING INFORMATION The facilities available to citizens for obtaining information are Offices at various levels during office hours and Right to Information Cells. The Department does not have a library or reading room at present.
4.(1)(b)(xvi) PARTICULARS OF PUBLIC INFORMATION OFFICERS The names, designations and other particulars of the Public Information Officers and Assistant Public Information Officers of the Department are enclosed at Annexure III.
4.(1)(b)(xvii) SUCH OTHER INFORMATION Such other information can be prescribed from time to time. The requisite publications are updated every year. The Department publishes all relevant facts while formulating important policies or announcing the decisions that affect public. The Department also provides reasons for its administrative or quasi-judicial decisions to affected persons.
4.(1)(c) The Department publishes all relevant facts while formulating important policies or announcing the decisions which affect public.
4 (1)(d) The Department also provides reasons for its administrative or quasi-judicial decisions to affected persons.
